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IRS Forms for Employers and Payroll
9 forms used by employers and payroll. Each page explains the form in plain English and lets you fill out the official PDF in your browser.
Form SS-4Application for Employer Identification NumberThe form you file to get an Employer Identification Number, the 9-digit number your business, trust, or estate uses on tax filings.Form SS-8Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax WithholdingThe form you send the IRS when you want an official ruling on whether a worker is an employee or an independent contractor.Form W-2Wage and Tax StatementThe year-end statement you give each employee and send to the Social Security Administration, showing what you paid and what you withheld.Form W-3Transmittal of Wage and Tax Statements (Info Copy Only)The cover sheet that goes with paper Copy A of your Forms W-2 and totals the amounts on them for the Social Security Administration.Form 940Employer's Annual Federal Unemployment (FUTA) Tax ReturnThe annual return employers file to report federal unemployment (FUTA) tax on the first $7,000 of wages paid to each employee.Form 941Employer's QUARTERLY Federal Tax ReturnThe quarterly return where you report the wages you paid, the income tax you withheld, and the social security and Medicare tax you owe.Form 944Employer's Annual Federal Tax ReturnThe yearly payroll tax return you file instead of four quarterly Forms 941, but only if the IRS mailed you a notice telling you to.Form 1096Annual Summary and Transmittal of U.S. Information ReturnsThe cover sheet you mail to the IRS with a batch of paper 1099s, 1098s, or similar forms, showing how many you sent and what they total.Form 8822-BChange of Address or Responsible Party - BusinessThe form you mail the IRS when your business changes its mailing address, its location, or the person listed as its responsible party.
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