Letter to the Heads of Executive Departments and Establishments, Subject: Management of Interagency Committees, Advisory Committees and Industry Advisory Committees (Circular a-63 Revised Draft)

Page 1

TO THE HEADS OF EXE CUTIE DEPARTMENTS AHD ESTABLISHMENTS Subject: Management of inter agency committees, as visor y committees and industry advisory committees 1. Purpose. This Circular establishes policy and standards for the management of inter agency committees, advisory committees and industry advisory committees. management and reporting requirements for inter agency com - - mittees (previously found i n OM3 Circular A-63) and for in Executive Order 11007). 2 . Rescission. This Circular rescinds and supersedes 3. Backqround. This.Circular implements Executive Order The terminology used in this Circular conforms tothe definitions in the Executive Order.. 4. Coverage. Unless o the - wise ..s pec if i ed by statute or President i a l-- directive,the provisions of this Circular :

Page 2

(2) industry advisory committees. . b. DO not apply to: (1) Presidential committees(the Director will p,rovide administrative instructions for OMB management of these (3). any advisory committee composed wholly of repre - sent at ives of State or local agencies or charitable,reli.gious, Executive Order) is int\ended as an express exclusion of nonfederally created advisory .corntittees that might otherwise be deemed subject to the Order because they are financed in whole Orin part by Federal grants or other Federal assistance. does not exclude any committee otherwise covered under the definition set forth in section1(6) of the Executive Order.) 5 - Objectives. The objective of thisC - irc ul aris to irrplement Executive Order -11671 by: mitte es.in the executive branch.of the Federal Government; providing standards for operation of the.system ; C ; pr ovid in - g fot an annual report to the Congress listing

Page 3

and industry advisory committ.ees ,and in tek agency corn it tees established or used by the executive branch during the pre - ceding fiscal year. 6. Policy. While committees may be useful for providing advice, and for coordination, new com q it tees should be established only when they are determined to be essential. The number of committees - should be kept to the minimum necessary. Committees should be terminated when they are no longer active:' or carrying out the purpose for which they were established. a. (1) The Director,. OXB, is responsible for the administr at ive oversight of Presidential Advisory Committees, otherwise specified by the establishing authority. es talish management and reporting requirements for Presidential committees by separate instruction. '. (2)Federal Regional Councils and Federal Executive Boards operate under the direction of the Director of the Office of Management and Budget. proper standards are maintained for their formation,utilization, conduct, manaSrement, reporting, and accessibility to the pu hl j c. He is responsible to assure that . b. Department and agency heads are responsible for the management and reporting 'to OM3 of agency ' advisory committees, industry adv iso iy committees and inter agency committees. 8. Announcermnt of Fleet in as ._. Pub1.i.c announcement w ' ill be made in advance of all advisory and industry advisory commiktce metings, whether such n;eet,inqs are open t o the 'pu5lic, 3r whether they dre closed.

Page 4

9.Reporting re au ire ment. a - Any department,independent agency or establishment Of the executive branch of the government establishing,using or terminating an advisory committee ,industry advisory committe e or inter agency committee shall provide an annual,report b . The reports hall include the data as shown i n .list of advisory committees (which should include industry advisory committees), and one list of inter a qc n cy committees. Each list should be alphabetical. d. The report is due i n OW3 no later than September 1, 10. Required aqencv records. the following committee records : Agencies are. re a ui red to maintain a.Copies of committee charters A list of each committee's membership Lists of subcopnittees , and subcormittee membership .do Clinutes of committee proceedings f.Copies of sub corm it tee reports g . Morking papers properly apart of corn it tee or sub-

Page 5

. to the public. 13.. Attachment;. Attachment A is Executive Order 11671, Annual Report of Committees. 12. Inquiries. For any information needed concerning this Circular,please call the Organization and Management Systems Division, Off ice of Management and Budget, extension 395-69 11