Procedure: Part 7 Advisory Committees (Sec. 7.1 Thru 7.12)

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Establishment of Advisory Committees. Criteria Applicable tothe Exceptions of 97.8. Availability of Records. Advisory committee Blanagement Office. The regulations in this parts hall govern the establishment, operatior, and management of advisory committees created pursuant to sections 161a, 26, 29 and 157a of the Atomic Energy Act of 1954, as These regulations shall not apply t o : a)aiy advisory committee composed wholly of full tii a e officers or cmployees of t h e Fcdcral Government; !;j any zdvisory committee composed wholly of ALC contractor employees, or a combination of full tir ne AEC employees and contractor employees; c)the Advisory Commission on Xntergovernmental Relations ; d)the Commission on Government Procurement; e) AEC I’ersonnel Security Doarcis and the Perionnel Security Review BEST COPY AVAILABLE

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f ) any local civic group whose primary function is that of rendering a public service with respect to a Federal program: E ) any state or local Committee, council,board, commission or similar group established to advise or make recommendations to state or local officials or agencies. A s used in this part : a ) The term "Advisory Committee" means an advisory committee as that term is defined in section 3.(2) of P. L. 92-463. b ) The term "Commission" means the Atomic Energy Commission. c ) The term " contractor employees" means employees of Commission d ) The term "Director" means the Director of the Office of Flanagement a) No advisory committee shall be established unless such 1) specifically authorized by statute or Presidential Directive : o r 2)specifically determined as a matter ' o f formal record by the Commission, after consultation with the Director, and timely publication in the Federal Register,to be in the public interest in connection with the performance of duties imposed on the Commission by law. b ) Unless otherwise specifically authorized by statute or Presidential Directive,advisory committees shall be utilized solely for advisory functions.Determinations of actions to

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which an advisory committee reports or makes recomniendnt ions sll:~1 j be made solely by full time officers or employees of the Federal c)No advisory committee shall meet or take any action until a charter for that committee shall have been filed with the Commission and the Joint Committee on Atomic Energy containing the following information: 2) the committee's objectives and the scope of its activities ; 3) the period of time necessary for the committee t o accomplis11 4)the official to whom the committee reports ; 5) a description of the duties for which the committee is responsible (where such duties are not solely advisory, a citation of authority for those that are not advisory) ; 6)the estimated annual operating cost for the committee, i n dollars and man years ; 7) the estimated number and frequency of meetings per year ; 8) the termination date if its duration is tobe less than two years ; and 9) the date the charter is filed. d)A copy of each advisory committee charters hall.be furnished to the Library of Congress and the J CAE, The Commission selects members ofthe General Advisory Committee, the.Advisory Committee on Reactor Safeguards and concurs in the selection of members for all other advisory committees.

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a ) AI 1 incct inf;s of an advisory board sli nll bc under tlic chairmanship of,or conducted i n the presence of,a Government official appointed by the Commission who shall have the authority and be required to adjourn any meeting whenever he considers adjournment t o be i n the public interest. b ) No meeting of an advisory committee shall beheld except at the call of,or with the advance approval of,a Government official o r employee designated by the Commission and with an agenda approved by such official or employee. c ) Every meeting of an advisory committee shall be open to the public, except to the extent authorized under 47.8. 1) Timely notice of the time,place and agendas of meetings of advisory committees shall be published in.the Federal Register or as otherwise prescribed by the Director. 2 ) The number of interested persons who will be allowed t o attend an open meeting of an advisory committee shall be left to the discretion of the chairman o f such committee, provided tliat : the total number of persons admitted will not exceed a number consistent w.ith the conduct of an orderly meeting,considering size of the meeting place, meeting agenda, representation of opinion and the urgency ofthe committee's business. 3) Interested persons attending meetings of advisory committees may submit written statements to the committee concerning the business before it, and at the discretion of the chairman of ehe committee may make oral statements during the meetings, i n such a number as will be consistent with an orderly prose tailed minutes o f each meeting of advisory committees shall be kept wliich shall, as a minimum, contain the identification of committee members present and members o f the public who participate at meetings and the interests or affiliations they represent,a complete and accurate descri pti on of matters discussed and conclusions reached, copies of all reports received,issued,or approved by the advisory committee. The accuracy ofall minutes shall be certified to by the chairman of the

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‘rii(* provisions of section 7.6(c) shall not apply to an advisory :I rlctet-mination is made,the advisory committee shall issue iiii ; ii iii un l rc port containing a summary of its activities and related inforiiintiviniat ~ rii lc on s is tent with the policy of section 552(1>) of Title5, United States Code. 57.9 Criteria Applicable to the Exceptions of 57.8. The Advisory Committee Management Officer in exercising the authority to make the determination provided forin57.8shall assure that all AEC advisory commitrees,to the extent feasible,shall structure their meetings s o as to provide public access to those parts of the meeting which are not concerned with matters listed in section552(b) of Title United States Code. Subject to section 552 of Title5, United States Code, the records, working papers,or other documep ts which were made avn i lab lc toor prepared foror by each advisory committee and detcrmiiintions m:ide under 47.8shall be available for public inspection or copying 3t . Copies of such documents may be obtained from a t the prices specified in AEC Manual Appendix 1701. $ 7.11 Advisory Committee Management Officer. a ) T!iere is hereby established an Advisory Committee Management Ol f ice to be directed by a n Advisory Committee Management Officer appointed by the Commission, who shall : exercise control and supervision over the establishment, the procedures employed, and the accomplishments of Commission advisory committees; assemble and maintain the reports,records, and ot lier papers of each advisory dymmittee during its exist c ncc ; on behalf of the Commission, carryout the provisions of section 552 of Title5, United States Code, with respect

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to the extent appropriate,exercise control and supervision over the activities of advisory committees utilized by the Commission, but not established by provide liaison between the Commission, the Office of Management and Budget (Om),and the Joint Committee on Atomic Energy (JCAE) with respect t o matters concerning Commission advisory committees; and shall compile, prepare and supply information.and reports requested by OM3 orthe JCAE,or required by lawto be filed with either of them; assure that in the selection of members to serve upon Commission advisory committees there is no discrimination on the basis of race, color,national origin,religion require each advisory committee to submit,at least annually,a report describing its membership, function, activities,decisions made and actions taken during the assure compliance with the requirements of law that (1) the decisions of the advisory committees are not inappropriately influenced by special interest, and that (2) decisions made and actions taken are done solely on the initiative of Federal officers or employees; and make the determinations provided for under 07.8. approve new and/or revised charters for AEC advisory committees. b) Any p;oposal for the establishment of an advisory committee shall be submitted,initially,tothe Advisory Committee Management Officer,for his examination t o assure that : 1) the function of the proposed committee could not be carried out by an existing committee, orthe enlargement of an 2)that the purpose for the committee is clearly defined ; 3) the proposed charter contains provisions to assure that the recommendation tobe made by the committee will result from its independent judgment and otherwise complies with the provisions of the Federal Advisory Committee Act.

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a ) Each advisory committee in effect on January 5, 1973shall terminate not later than the expiration of the two-year period following that date ; and each advisory committee established after January 5, 1933 shall terminate not later thao the expiration of the two-year period beginning on the date of 1) inthe case of an advisory committee established by the Commission, the committee is renewed by appropriate action of the Commission prior to the end of the 2) inthe case of an advisory committee established by Congress, its duration is otherwise provided by law. b) Upon renewal of an advisory committee, such committee shall file a charter in accordance with section7.4(c). c)A Commission advisory committee established by an Act of Congress shall file a charter in accordance with section the date of enactment of the act establishing such committee. d)No advisory committee required to file a charter under this sections hall take any action prior to the date on which such charter is filed. e ) An advisory committee renewed by the Commission may b e continued only for successive two-year periods by appropriate action taken by the Commission prior to the date on which the committee would