Document text
Machine-read from the scan, so expect some errors. Lines that couldn’t be read are left out.
Page 1
3'aG SEVEN SEVEN EIGHT THREE !4PN/REF A IS DATA CALL TRANSMITTED TO BUMED ACTIVITIES BY F A X AND EF C PROVIDES DETAILED GUIDANCE ON RECORDS SEARCH A N D REPORTING. EF D IS PA0 RE ADDRESS AL OF SECDEF MSG PUBLIC AFFAIRS GUIDANCE MKS/I. THE SECRETARY OF DEFENSE: HAS DIRECTED THAT A COMPREHENSIVE EVIEW BE UNDERTAKEN TO LOCATE DOCUMENTS AND RECORDS RELATED TO HUMAN ONIZING RADIATION RESEARCH AND ENSURE THAT THEY ARE RETAINED AND NOT ESTROYED. SINCE PROMULGATION O F REF A , FURTHER GUIDANCE HAS BEEN 'HIS REVIEW. THIS MESSAGE REFLECTS THE DETAILED GUIDANCE PROVIDED , ALL CUI MAN CY IS ACTIVITIES SHALL TAKE IMMEDIATE STEPS TO LOCATE, w''-FW, INDEX, PRESERVE AND REPORT ANY RECORDS O F HUMAN IONIZING TION RESEARCH THAT OCCURRED BETWEEN 1 9 4 4 AND THE PRESENT. .\3b,ALI)U3S FOLLON. THE RECORDS SEARCH MUST BE THOROUGH COMPREHENSIVE AND SHALL BE GIVEN THE HIGHEST PRIORITY, I F YOUR iCTIVITY IS NEW SINCE1944 # THE SEARCH SHOULD INCLUDE RECORDS OF 'REDECESSOR ACTIVITIES. FOR RECORDS NOT AVAILABLE LOCALLY, IDENTIFY IRCHIVES OR RECORD CENTERS WHERE RECORDS OF SUCH RESEARCH, IF 1 . METHODS FOR SEARCHING MAY VARY BASED ON ACTIVITY PRACTICES A N D XECORD SYSTEMS, BUT MIGHT INCLUDE SEARCHING FOR PUBLISHED AND INPUBLISHED REPORTS OF RESEARCH OR ORIGINAL RESEARCH DATA; XJRRENT OR FORMER EMPLOYEES WITH KNOWLEDGE OF HISTORICAL ACTIVITIES. 'OR PURPOSES OF THIS IDENTIFICATION OF POSSIBLE EXPERIMENTS, ERR ON :HE SIDE OF INCLUSION. THIS EFFORT I S RESTRICTED TO RECORDS THAT XRRENTLY EXIST. DO NOT ATTEMPT TO RECREATE RECORDS O F ZNDIVIDUAL 3XPERIMENTS. HOWEVER, EACH ACTIVITY MUST MAINTAIN A COMPLETE FILE >F ALL RELEVANT MEMORANDA, NOTES, E-MAIL, TELEPHONE LOGS, AND ALL )THER MATERIAM THAT DOCUMENT THE SEARCH. r . HUMAN IONIZING RADIATION RESEARCH INCLUDES: A . ALL EXPERIMENTS ON INDIVIDUALS INVOLVING INTENTIONAL 5XPOSURE TU IONIZING RADIATION, IT DOES NOT INCLUDE COMMON AND IOUTINE CLINICAL PRACTICES, SUCH AS ESTABLISHED DIAGNOSTIC AND %ERAPEWTIC METHODS INVOLVING INCIDENTAL EXPOSURES TO IONIZING ?ADIATION* RESEARCH AND PROTOCOLS TO DEVELOP OR EVALUATE NEW
Page 2
EATMENT METHODOLOGIES ARE INCLUDED IF THEY INVOLVE IONIZING 'TATION EXPOSURE OF HUMAN SUBJECTS, EVEN I F SUCH EXPOSURE I S FROM 'YE AND ACCEPTED CLINICAL PROCEDURES, EXPERIMENTS INVOLVING INTENTIONAL ENVIRONMENTAL RELEASES OF L A ' TON THAT WERE DESIGNED TO TEST HUMAN HEALTH EFFECTS OF IONIZING DIATION OR TO TEST THE EXTENT O F HUMAN EXPOSURE TO IONIZING REPORT ALL OF THE FOLLOWING: A, RESEARCH CONDUCTED AT YOUR ACTIVITY REGARDLESS OF FUNDING WEE. IF RESEARCH WAS A COLLABORATIVE EFFORT,IDENTIFY LEAD AGENCY B. RESEARCH FUNDED BY YOU BUT CONDUCTED A T NON-NAVY ACTIVITIES, CLUDXNC STUDIES PERFORMED THROUGH A CONTRACT OR GRANT. FOR THIS RPOSE, A CONTRACT INCLUDES ANY COOPERATIVE AGREEMENT, MEMORANDUM O F DERSTANDING, OR SIMI UR DOCUMENT ESTADLISHING AN AGREEMENT BETWEEN UR ORGANIZATION AND ANOTHER PARTY CONCERNING A HUMAN RADIATION ,KB PLANS TO PURSUE RETRIEVAL, CONTACT THE POC FOR FURTHER IAT USED NAVY OR MARINE CORPS PERSONNEL OR DEPARTMENT O F THE NAVY . PROVIDE A PRELIMINARY REPORT TO BUMED (MEP-21) NO LATER THAN 10 BRU ARY 1994 AND A FINAL REPORT NO LATER THAN 2 3 FEBRUARY 1994, 3CAUSE OF EXPANDED SCOPE, ACTIVITIES THAT RESPONDED T O REF A SHOULD JBMIT A NEW REPORT. NEGATIVE REPORTS ARE REQUIRED, THE 1 0 3BRUARY REPORT SHOULD INCLUDE A RESPONSE TO ITEMS A AND B BELOW, .JD A PRELIMINARY RESPONSE TO ITEM C, IF APPLICABLE. THE 23 FEBRUARY T SHOULD BE A COMPLETE REPORT OF ITEMS A,B, AND C, ANY L ITY UNABLE TO GIVEA COMPLETE REPORT BY 23 FEBRUARY MUST PROVIDE SCOMPLETE A REPORT AS POSSIBLE BY THAT DATE A N D PROVIDE THE 4 ECESSARY SUPPLEMENTS AS SOON THEREAFTER AS POSSIBLE. EVEN AFTER OUR FINAL REPORT, IF NEW INFORMATION IS DISCOVERED SUBMIT A UPPLEMENTARY REPORT TO ENSURE TIE DATA FROM YOUR ACTIVITY IS OMPLETE AND ACCURATE. THE REPORTS SHOULD INCLUDE: A. NAME AND LOCATION OF ACTIVITY ; POC FOR RECORDS SEARCH AND EfrEPHONE NUMBER; WHETHER APPLICABLE RECORDS HAVE BEEN LOCATED; AND TATUS OF SEARCH EFFORT. G I V E AN ASSESSMENT AS TO WHETHER YOUR CTXVITY OR PREDECESSOR MIGHT HAVE CONDUCTED OR SPONSORED HUMAN ADI ATION RESEARCH. DENTIFY THE LOCATION(S), INCLUDING ARCHIVES AND RECORD CENTERS, HERE THE RECORDS ARE OR MIGHT BE LOCATED. DESCRIBED IN DETAIL THE FFORTS UNDERTAKEN TO DETERMINE IF RECORDS EXIST OF HUMAN RADIATION XPERIMENTS. LIST ALL FILES AND F I L E SYSTEMS SEARCHED AND ALL UCH OF THE FOLLOWING INFORMATION AS IS PRESENTLY POSSIBLE. START ACH RESEARCH EXPERIMENT REPORT ON A SEPARATE PAGE, :PERIMENT, IF APPLICABLE RECORDS ARE OR MAY BE INTHE POSSESSION OF B. I F RECORDS HAVE BEEN FOUND OR ARE BELIEVED T O HAVE EXISTED, C. FOR HUMAN RADIATION RESEARCH RECORDS LOCATED, PROVIDE AS (2) STATE WIE RE AND WHEN IT TOOK PLACE. EXPERIMENTS ONDUCTED AFTER 20 MAY 1974 (THE DATE OF ISSUANCE OF REGULATIONS FOR
Page 3
iE PROTECTION OF HUMAN SUBJECTS, 4 5 CFR PART 4 6 ) MUST BE CLEARLY ?DS RETRIEVAL REQUIREMENT$ FOR THESE RECORDS WILL PROBABLY BE 'WTIFIED A S HAVING OCCURRED AFTER THAT DATE, THIS IS BECAUSE RENT THAN FOR EARLIER RECORDS, INVOLVED IN THE EXPERIMENT, INCLUDE ALL NAVY AND DOD ORGANIZATIONS, ANY OTHER FEDERAL AGENCY INVOLVED IN CONDUCTING OR SPONSORING DENTIFY THE LEAD AGENCY. XPERXMENT. INDICATE ANY AVAILABLE INFORMATION ON KNOWN HARACTERISTICS OF THE CLASS OF SUBJECTS, SUCH AS: ACTIVE DUTY THE PROJECT, AND ANY CONTRACTORS, GRANTEES, OR OTHER PARTIES, ( 5 ) IDENTIFY THE NUMBER OF HUMAN SUBJECTS OF THE EMBERS, RESEARCHERS, A RACIAL OR ETHNIC GROUP, PRISONERS, NSTITUTIONALIZED PERSONS, MEDICAL PATIENTS, CHILDREN, AND PREGNANT OMEN. INDICATE WHETHER AVAILABLE INFORMATION INCLUDES NAMES OR ITHER IDENTIFYING INFORMATION CONCERNING THE SUU ECT S, DENTIFLCATION OF THE PURPOSE OF THE EXPERIMENT A N D THE NATURE OF THE ISE OF IONIZING RADIATXON. IF INFORMATION PERMITS, PRELIMINARILY 'LASSIFY THE POSSIBLE HUMAN RADIATION EXPERIMENT INTO ONE OF THE (6) SUMMARIZE THE EXPERIMENT, INCLUDING AN 'URPOSE OF THE EXPERIMENT WAS TO TEST THE HUMAN HEALTH EFFECTS OF :ONIZfNG RADIATION, EXAMPLE: SUBJECTS EXPOSE TO RADIATION FOR THE WRPOSE OF MEASURING ADVERSE REACTIONS. (8) DIAGNOSTIC OR THERAPEUTIC RESEARCH INVOLVING IADIATION, THE PURPOSE OF THE EXPERIMENT W A S TO TEST THE SAFETY AND SFFICACY OF USING IONIZING RADIATION TO DLAGNOSE OR TREAT A DISEASE YDICAL CONDITION. EXAMPLE: CLINICAL RESEARCH ON BONE MARROW PURPOSE OTHER THAN CATEGORIES A AND a ABOVE, BUT I N THE COURSE OF THE (A) CLEAR PURPOSE RADIATION RESEARCH. THE i 3PLANTATION. (C) OTHER RESEARCH. THE EXPERXMENT WAS FOR ARESEARCH PROJECT IONIZING RADIATION WAS USED IN ACCORDANCE WITH A ROUTINE DIAGNOSTIC PROCEDURE. EXAMPLE: RESEARCH OF EFFECTS OF DENTAL COATING TO PREVENT CAVITIES, MONITORED THROUGH PERIODIC DENTAL RADIATION WAS FOR A MEDICAL TREATMENT PURPOSE, NOT A RESEARCH DOES NOT ALLOW CLASSIFICATION INTO A CATEGORY. (7) IDENTIFY THE LoCATION(S) OF RECORDS REGARDING THIS EXPERIMENT. INDICATE WHETHER ANY RECORDS ARE IN THE POSSESSION OF A RETRIEVE THEM, INDICATE THE NAME OF THE INDIVIDUAL RESPONSIBLE FOR THE MAINTENANCE OF THE RECORDS, ( 9 ) INDICATE WHETHER THE RECORDS ARE CLASSIFIED, AND ( D ) TREATMENT USE OF RADIATION, THE USE OF PURPOSE, BUT DATA WERE MAINTAINED ON RESULTS OR S I D E EFFECTS. CONTRACTOR OR GRANTEE, AND I F SO, WHAT ACTION WILL BE INITIATED TO IF SO, WHAT ACTION HAS BEEN OR WILL BE INITIATEb TO CONSIDER THE
Page 4
ACTIVITXES SHALL ENSURE THAT RECORDS PERTAINING TO HUMAN TATION RESEARCH ARE PRESERVED A N D NOT DESTROYED, PENDING FURTHER ‘CE ON RECORDS RETRIEVAL, ACTIVITIES SHOULD MAKE INXTIAL 1 , ATIONS FOR SUBMISSION OF DOCUMENTS TO A CENTRAL REPOSITORY. IT : mTICIPATED THAT WHEN RECORDS RETRIEVAL PROCEDURES ARE TABLISHED, THE ACTIVITY WILL BE REQUESTED TO MAKE TWO COPIES OF THE .CORDS, ONE FOR SUBMISSION AND ONE FOR RETENTION BY THE ACTIVITY FOR IRPOSES OF ANY NECESSARY FOLLOW-UP, AND TO RETURN THE ORIGINAL )CUMENTS TO THE PROPER ARCHIVES OR RECORDS REPOSITORY. BECAUSE THERE MAY BE PERSONAL PRIVACY, SECURITY CLASSIFICATION, OTHER RESTRICTIONS ON THE RELEASE OF RECORDS or HUMAN RADIATION mtrc WITHOUT PRIOR DOD APPROVAL, REF D REFERS. CONTACT THE POC [PERIMENTS, IT IS ESSENTIAL THAT RECORDS NOT BE RELEASED TO THE )R GUIDANCE. DOD I S EXPECTED TO PROVIDE GUIDANCE IN THE NEAR FUTURE :GARDING THE HANDLING OF FREEDOM OF INFORMATION ACT (FOIA) REQUESTS